Notice of Special General Meeting of the CCMG Members

The Board of Directors has called a Special Meeting of the Members to be held via teleconference at 13:00 EST on December 14, 2017

The purpose of this meeting is to vote on three (3) proposed changes to the 2014 By-Laws, as outlined in this notice.

Amendment 1. 
Background and Rationale: 
It has brought to the Board’s attention that there is a discrepancy in the by-laws:
7.3 Directors may not serve for more than four (4) consecutive years
However, Article 9 Officers and Agents states that President, President-Elect, Secretary and Treasurer are elected for two year terms from among the Directors.  After a Director has served a minimum of one (1) year, he/she is eligible for election to the position of President-Elect.  Therefore the term for a Director who eventually becomes President is a minimum of 5 years, up to a maximum of 7 years if they assume the President-Elect in year 4 of their term. 
Therefore, the recommendation is that this section should be changed to align with practice and the original intent of Article 7:
7.3 Directors may not serve for more than four (4) consecutive years unless they also serve as officers. 

Amendment 2. 
Background and Rationale:
The Royal College of Physicians and Surgeons of Canada changed the name of the specialty from ‘Medical Genetics’ to ‘Medical Genetics and Genomics’ after the 2014 CCMG By-laws were passed. 
The proposed edit to Article 3.1, reflects the correct name of the residency program: 
3.1 (a) The Board of Directors may accept any person as a fellow-in-training affiliate provided that the candidate…
(ii) is, at the time of application, a fellow duly enrolled as a trainee in a Corporation accredited post-graduate training program, or a resident in a Medical Genetics and Genomics residency program accredited by the Royal College of Physicians and Surgeons of Canada; 

Amendment 3. 
Background and Rationale:
Given that the CCMG certifying examinations are held every two years, individuals may complete their training in a non-exam year, or prior to the examination date in an exam year.  Such individuals are no longer fellow-in-training affiliates but have not yet passed the required examinations to be a member of the CCMG.  For clarity, and to encourage on-going participation in the CCMG, individuals who have successfully completed a CCMG or RCPSC MGG program will be eligible to become an associate affiliate until such time as they meet the requirements for full membership (Article 2.1 (a)). 
Proposed amendment to Article 3.1: 
3.1(b) The Board of Directors may accept any person as an associate affiliate, provided that the candidate…
(ii) is a non-Corporation certified individual (including those individuals who have completed  prerequisite training but have not yet successfully passed the required examinations for full membership) and whose professional activities relate to medical genetics;

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