Assessment of Credentials - General Instructions for Applicants
A. Eligibility Requirements
Eligibility to sit CCMG examinations is determined by the Credentials Committee after review of the candidate's completed application and supporting documents. The following requirements and guidelines apply to candidates who received medical genetics training in CCMG, Royal College or ABMG-approved training centre. Admission to the examinations is granted for two examinations cycles.
- General requirements The candidate must have successfully completed a CCMG - accredited training program in their chosen specialty (see Training Guidelines) by June 30 of the year of examination.
- Credit for previous training Candidates wishing to have credit for previous training should submit their application early in their training or preferably when planning their training program. Individuals with extensive research experience might be exempted from the research portion of their training.
- Application for a second specialty examination Applicants who wish to take a second subspecialty examination must submit a new application specific to the area for which certification is required. In some cases, credit might be given to a portion of the previous training (see above).
- Application for re-examination If certification has not been achieved within two examination cycles, the candidate must submit a new application for assessment of credentials. The candidate might be required to do additional training before being permitted to repeat the examination process.
Individuals who wish to have their credentials examined with respect to eligibility for examination must submit the following:
1. Application for Assessment
- Application for Assessment of Credentials by CCMG Route
- Application for Assessment of Credentials by Royal College Route
2. Curriculum vitae
3. Documentation of completed and planned training
- This must include details of the dates of rotations, name of supervisor, site, and outline of experience and
- Must be signed by members of the supervisory committee
- A separate logbook for clinical and laboratory experience should be kept (see suggested format)
- This must include date of patient visit/procedure, name of supervisor, site, and diagnosis (do not use patient name; identify case by laboratory/hospital ID number or other method which protects confidentiality)
- Cases recorded must document a broad based exposure
- The log book should only be e-mailed once the case requirements are fully complete, or when an update is required by the Committee for credentials review after the originals have been first submitted for verification by your Training Director.
- For each rotation
- For long rotations, an evaluation must be done at least twice yearly
- Must be signed by the supervisor, and the program director
- Use the CCMG standard in-training evaluation forms
6. Two letters of reference
- Sent electronically under separate cover
From individuals familiar with medical genetics, preferably members of the CCMG.
C. Submitting Documentation
The application fee is $650.00 Canadian. For applicants in two specialties, the fee is $650 for the first specialty and $325 for the second. A fee of $100 will be charged for all supplementary credentialing requests; including requests for review of prior learning (i.e. training credits) upon trainee registration, as well as interim requests to examine candidates’ training progress.
- The application fee may be paid by Visa, MasterCard, cheque or money order (payable to the Canadian College of Medical Geneticists). Credit card payment can be made through the CCMG office at 613-507-8345. Cheque or money order payment should be submitted by mail to the CCMG Management office. Processing of your application will not begin until the application fee has been received. Late payments may incur an extra fee.
- Fee is non-refundable
- Fee covers credentialing process only (examination fees are to be submitted to the Examination Committee after approval by the Credentials Committee)
Deadline for submission of documentation and fee is August 1 of the year preceding the examination or within three months of the trainee’s start date.
- The credentials committee meets once yearly at the annual CCMG meeting and applications are reviewed at that time
- Individuals with incomplete files will not be considered; the candidate and his/her supervisory committee must ensure that documentation is completed in a timely fashion
- Clinical examinations are held every year. Remaining specialty exams are held every two years (even years only)
F. Final In-training Evaluation
Because credentialing might be done several months prior to completion of training, the committee must receive the standard final in-training evaluation form documenting completion of training prior to the oral examinations.
- Fellows of the Royal College of Physicians and Surgeons of Canada in Medical Genetics Clinical Geneticists who have successfully passed the RCPS examinations in Medical Genetics are eligible for fellowship within the CCMG without examination. They can apply for credentialing by submitting: one copy of their CV, proof of fellowship in the RCPSC, two letters of reference from CCMG Fellows, and the fee of $150.00. This applies for Clinical Genetics only. Individuals seeking credentialing in the other specialties must comply with the standard requirements.